Polish invoice generator - bilingual PL/EN VAT invoice in PDF

Polish law does not require an invoice to be written in Polish, but the tax office can ask for a Polish translation during an audit, and Polish accountants work with Polish terms. The common solution is a bilingual invoice: every label appears in both languages, e.g. Faktura VAT / VAT invoice, Sprzedawca / Seller, Nabywca / Buyer, Do zapłaty / Amount due.

This generator always follows the Polish layout and mandatory details of the VAT Act and shows amounts in PLN. With the bilingual switch on, the PDF adds English labels and the total in words in both languages, for example “trzy tysiące sześćset dziewięćdziesiąt złotych 00/100” and “three thousand six hundred ninety zlotys and 00/100”. Switch it off to get a Polish-only invoice. Need just the words? Use the amount in words converter.

In 2026 Poland moved B2B invoicing to the National e-Invoicing System (KSeF), where invoices are issued as structured XML files:

A PDF from this generator is not a structured invoice. Use it for invoices to consumers, within the PLN 10,000 monthly relief, for pro formas and as supporting documents. Check details and exceptions on ksef.podatki.gov.pl.

VAT is calculated on the total net value for each rate, not line by line (Art. 106e(1)(13)-(14) of the VAT Act), and rounded to the grosz: below half a grosz down, half a grosz or more up.

Example: 2 × service at PLN 1,500 net (23%) = PLN 3,000 net, VAT PLN 690, amount due PLN 3,690. Two lines of 0.45 and 0.05 at 23% give 0.50 net and 0.12 VAT; calculated per line, the VAT would be only 0.11. Each line value is quantity × unit net price rounded to the grosz (1.5 h × 133.33 = 200.00).

Use the Polish VAT calculator to convert a single gross price into net before you enter it.

• Small business exemption - sellers whose sales in the previous year did not exceed PLN 240,000 (limit from 1 January 2026) can stay VAT-exempt and must cite the basis, usually “art. 113 ust. 1 ustawy o VAT”. The rate column shows “zw”.
• Exempt services such as training, medical or financial services use Art. 43(1) - enter the exact point.
• Services to EU businesses are usually taxed in the client’s country: choose the “np” rate (not subject to Polish VAT) and add a reverse charge note (odwrotne obciążenie).
• Split payment - the note “mechanizm podzielonej płatności” is mandatory when the total exceeds PLN 15,000 gross and covers goods or services listed in Annex 15 to the VAT Act.

A valid VAT invoice must include the issue date, a sequential number, the date of sale if different, names and addresses of both parties, the seller’s NIP and the buyer’s NIP if it is a business, item details with net prices and VAT rates, totals per rate and the total amount due.